Streamlining recruitment and onboarding with automation
Streamlining recruitment and onboarding with automation

7 Ways to Automate and Optimize Employee Recruiting and Onboarding

Your company is only as good as your people, the saying goes. That’s why organizations from startups to established enterprises strive to optimize how they recruit and onboard employees.

But recruiting and onboarding can be costly. The price tag to hire a new worker can run three to four times their annual salary, says the Society of Human Resource Management (SHRM). Well over half those dollars are the “soft costs” of internal processes for bringing people on board.

That’s why organizations are looking for new ways to automate recruiting and onboarding workflows. And it’s part of why spending on HR technology is expected to see a compound annual growth rate (CAGR) of nearly 6% over the next several years.

Now, a rising number of innovative employers are crushing recruiting and onboarding with a no-code application development platform. In fact, SHRM calls no-code and low-code (NCLC) a “game-changing” trend in HR management.

A no-code app builder empowers non-technical employees in your organization to create web forms, applications, and workflows to optimize internal and external facing processes. Users drag and drop pre-coded software elements on a “canvas,” selecting templates to design the interface, workflow steps, data inputs, data outputs, and more.

The no-code tool then assembles a fully functional and secure web form, application, or workflow. It also establishes API integrations with popular software such as Microsoft 365, Google Workspace, Slack, and DocuSign.

While traditional digitization efforts can take 12 to 24 months, an NCLC approach means “employees can bring significant benefits to their own department’s operations … in as little as three days,” says a recent ISG study. It’s no wonder use of no-code “citizen development” will experience a 30% CAGR in 2023 and 2024, Gartner predicts.

Faster Processes, Better Experiences

No-code can benefit your business with more efficient and effective HR processes. Here are seven aspects of recruiting and onboarding that no-code can help you automate and optimize:

1. Job applications

Manual application processes can be daunting for candidates and burdensome for HR staff. No-code allows you to create web forms and workflows to capture applicant data and route it to the right decision-makers. Candidates can quickly and easily submit all information in one location. Both HR and line-of-business (LoB) stakeholders get a single source of truth.

2. Interview scheduling

Interviews typically involve HR staff, LoB team members, managers, and even executives. Scheduling multiple rounds of interviews, whether they’re remote or face-to-face, can absorb enormous amounts of time and effort. No-code allows you to create a purpose-built interview-scheduling workflow so that the right decision-makers are involved at the time.

3. Employment contracts

Employment contracts are an essential part of the hiring process, but they can be tedious to manage manually. No-code lets you create custom-tailored forms and workflows for capturing and routing detailed, accurate contract data. Integration with e-signature tools ensures that contracts are signed securely and reliably.

4. Digital signatures

Multiple hiring documents require signatures that can be a hassle to manage manually. Digital solutions speed the process and provide an audit trail for regulatory compliance. Digitally enforced workflow steps and automated alerts ensure that no required signatures get overlooked.

5. People-centric onboarding

Onboarding is where you start building relationships with your team members. You want a people-centric process that engages employees from the get-go. No-code lets you custom-create a personalized process to make new hires feel welcome and valued. Digitize surveys, quizzes, and intuitive workflows to help your workforce start out on the right foot.

6. HR team productivity

Your HR team manages numerous processes to support recruiting and onboarding. No-code can fully or partially automate many of them. Create forms to collect supporting documents. Map and manage workflows to carry out process steps. Eliminate paperwork and manual errors while standardizing across office locations. Integrations with core HR and finance software avoid redundant data entry and optimize productivity.

7. Employee feedback

When competing for top talent, continuous improvement is essential. No-code enables you to create forms, polls, surveys, and other feedback mechanisms to gather input from new hires. Gain insights into employee attitudes and expectations to optimize onboarding and other HR processes.

Real-world Automation and Optimization

A growing number of organizations are optimizing recruiting and onboarding with no-code. Allmed Staffing provides resource management services to Fortune 100 enterprises in the healthcare industry. The company onboards employees in a variety of roles, sometimes placing hundreds of workers with a single client in a single week. No-code webforms and workflows are central to Allmed’s ability to serve clients quickly, accurately, and in compliance with strict regulations.

Candidates complete a no-code webform to provide the information Allmed and its clients need before employees can be placed in roles. The webform integrates with the Allmed’s centralized SQL database, so all data becomes readily available to the HR department, internal account managers, and authorized clients.

The webform integrates with the AlphaTrust e-signature solution for user authentication and identity verification during forms processing. E-signature integration supports a complete audit trail for compliance. Throughout the process, the no-code workflow routes the right information to the right people at the right time.

For Allmed staffing, a no-code app builder streamlines recruiting and onboarding – capturing essential data and delivering exceptional experiences to employees and HR staff alike. No-code can provide the same benefits to your organization.